Health, Safety & Welfare Policy



Areas changed from last revision



Initial Health, Safety & Welfare Policy





Part 1


Company Profile


Managing Director Statement


Staff Name, Role & Responsibilities


Location of Policy Documents and Equipment

Part 2


Home Office, Safety and Welfare


Construction Site Health, Safety and Welfare


CDM (2015)


Risk Assessments


Method Statements


Reporting of Injuries, Diseases and Dangerous Occurrences Regulations


Health, Safety, Welfare Policy Review

Part 1


A1MEC ltd trading as A1 Design Solutions founded in May 2015. A1 Design Solutions is a design and consultancy firm working in the UK Construction sector, and has established a good reputation in delivering cost effective, well designed and innovative building and Mechanical & Electrical (M&E) solutions that are effective and efficient. Currently A1 Design Solutions has one employee and Managing Director Brendan Ashford, and where needed contract in any additional services.  


I believe Health, Safety and Welfare of our employees, sub-contractors, clients and others that are effected by our design and associated activities is paramount. I will ensure A1 Design Solutions adhere to the Health and Safety at work Act (1974) and Construction (Design and Management) Regulations 2015 (CDM 2015) under the roles of Principal Designers or Designers.

Mr Brendan Ashford

Managing Director

1st of December 2016


Brendan Ashford – Managing Director

Responsibilities: -

Responsible for the overall arrangements and for ensuring that the company’s operations are executed always in such a manner as to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees and others who may be affected by its operations.

1             Ensure there is an effective company policy for health and safety and that all employees, contractors and temporary workers are made aware of their individual responsibility.

2             To understand and ensure, through the appointment of competent persons, that the company’s responsibilities as employers under the Health and Safety at Work etc. Act 1974 and any relevant Acts of Parliament and Statutory Instruments are met.

3             To ensure that all employees, sub-contractors and clients understand and fulfil their responsibilities regarding health and safety.

4             Arrange for funds and facilities to meet the requirements of company policy and legislation.

5             Make provision for adequate and appropriate training to be given to all employees.

6             To ensure that notification and reporting procedures to the relevant statutory authorities are   carried out.

7             Set a personal example on all matters of health and safety.

Brendan Ashford – Safety Manager (Responsible Person)

Responsibilities: -

The primary role of the Safety Manager is to advise on all safety, health and welfare matters to ensure the Company complies with its statutory obligations.

The Safety Manager is designated responsibility by the Managing Director responsible for health and safety to control and update this Safety Manual and to ensure that all Departments operate to the procedures and instructions contained there: -

The Safety Manager will:

1             Understand the application of the Health and Safety at Work, etc. Act 1974 and other legislation relevant to the Companies business.

2             Keep up to date with changes in current legislation and to bring to the attention of the Managing Director responsible for Health and Safety any relevant new legislation.

3             Attend such courses/seminars run by external sources to enable accurate interpretation of legislation to enable implementation within the organisation.

4             Ensure that all “assessments” as required by legislation are conducted and reviewed at relevant intervals and to maintain records of the same.

5             To recommend control measures and advise on the standard of P.P.E. issued to employees.

6             Conduct health and safety inspections and prepare reports of all the company’s operations.

7             Immediately contact the Director responsible for health and safety if situations are found, that in the opinion of the Safety Manager, require immediate rectification or the stopping of any operation.

8             To notify the Director responsible for health and safety if the corrective action agreed after any workplace inspection is not implemented by the arranged date.

9             To carry out investigations into all accidents and near-miss incidents and to record the findings on the relevant forms.

10           Advise the Managing Director of all incidents reportable under Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

11           To arrange Health surveillance as instructed.

12           To highlight areas where training/certification is required to meet the standards imposed by Legislation, Approved Codes of Practice, or H.S.E. guidance.

13           To bring new techniques for improving health, safety and welfare to the attention of the Director responsible for health and safety.

14           To set a personal example by wearing appropriate personal protective clothing/equipment and observing all safety requirements/procedures.


Location of Health and Safety Policy

A current paper version of the companies Health and Safety Policy is kept at: - 

26 Fern Way, Ilfracombe, Devon, EX34 8JS

A current easily accessible version of the companies Health and Safety Policy can be accessed: -

Location of Fist aid box

1. Home Office

Location: In the kitchen, on the shelf next to the fridge.

26 Fern Way, Ilfracombe Devon EX34 8JS

Description: Small First Aid Kit

Personal Travel

Location: In ruck sack

Description: Travel First Aid Kit

2. Work Vehicle Travel

Vehicle: White Vauxhall Vivaro SWB Van – Reg: VN61 XXY

Location: Under front passenger seats

Description: Vehicle First Aid kit

3. Sites

When attending site, we will have access to our own personal travel first aid kit, but it is the Client and or Principal Contractors responsibility to ensure provision of first aid facilities.

Location of accident book

The A1 Design Solutions accident book is located with the first aid box at the home office.

Location of Health and Safety Poster

A1 Design Solutions do not display the Health & Safety Executives (HSE) Health and Safety Law Poster (2009), due to the nature, size and location of the business. We instead give all employees, sub-contractors, clients etc. easy access to read and print the HSE approved Health and Safety Law leaflet at: -

Part 2

2.1 Home Office Health, Safety and Welfare

The home office environment carrying out office-type of work it is statistically a low-risk area, where risk assessments and method statements are not normally needed, these will only be required if the risk level is deemed medium to very high.

All equipment supplied is the responsibility of A1 Design Solutions to ensure it is safe to use, employees are responsible to use equipment to manufactures instructions and not to abuse it. Employees are to carry out user and visual checks of the electrical equipment they use, in accordance with HSE guidelines ‘Maintaining portable electric equipment in low-risk environments’. It is best practice before using any equipment to check to see if it is damaged, or if it is suitable for its desired application. If not don’t use it, and seek advice from Brendan Ashford. 

Maintaining portable electric equipment in low-risk environments -

When carrying out visual inspection checks use our ‘PAT – Visual Inspection checklist’ form in the standard documents file is completed.

Good housekeeping and no trailing leads is essential to help limit and prevent slips, trips, falls and other dangerous occurrences around the home office environment.

Welfare facilities in the home environment are to be provided and maintained in accordance with HSE guide Welfare at work.  

2.2 Construction Site Health, Safety and Welfare

All employees, sub-contractors and clients to participate in relevant site inductions for each specific construction site, and adhere to their specific site Health, Safety and welfare rules as per CDM 2015 regulations, they must also have a current CSCS (Construction Skills Certification Scheme) card.

Standard PPE must be available to be used within the general construction site areas:

  • Hard Hat
  • Safety googles / glasses
  • Ear defenders
  • General dust mask
  • High visibility jacket / tabard
  • Builder type gloves
  • Steel tow cap and sole footwear

Where this may be omitted is in construction welfare and finished areas.

Additional PPE requirements will be needed as indicated in job specific risk assessment, method statements, work permits etc. And are to be approved by the appropriate principal contractor staff.  

If the intended job changes an amended risk assessment, method statement, work permits etc. must be carried out, and approved by the appropriate principal contractor staff.

It is the responsibility of the principal contractor to provide adequate welfare facilities, site set up, planning, signage, site safety etc. If there are any issues with this seek advice from the Managing Director.    

2.3 CDM (2015)

Principal Designer role

When carrying out the Principal designer’s role we influence how risks to health and safety are managed throughout a project. Design decisions made during the pre-construction phase have a significant influence in ensuring the project is delivered in a way that secures the health and safety of everyone affected by the work.

As a Principal designer, we will:

  • make sure the client is aware of the client duties under CDM 2015 before starting any Principal Designer work
  • plan, manage, monitor and coordinate health and safety in the pre-construction phase. In doing so we will take account of relevant information (such as an existing health and safety file) that might affect design work carried out both before and after the construction phase has started
  • help and advise the client and principal contractor in bringing together pre-construction information, and provide the information designers and contractors need to carry out their duties
  • work with any other designers on the project to eliminate foreseeable health and safety risks to anyone affected by the work and, where that is not possible, take steps to reduce or control those risks
  • ensure that everyone involved in the pre-construction phase communicates and cooperates, coordinating their work wherever required
  • liaise with the principal contractor, keeping them informed of any risks that need to be controlled during the construction phase

Designer role

When carrying out a Designer’s role, we can affect the health and safety of all those involved in constructing a building and those who use, maintain, refurbish and eventually demolish it.

As a Designer, we will:

  • make sure the client is aware of the client duties under CDM 2015 before starting any design work
  • when preparing, or modifying designs:
  • otake account of any pre-construction information provided by the client (and principal designer, if one is involved)
  • oeliminate foreseeable health and safety risks to anyone affected by the project (if possible)
  • otake steps to reduce or control any risks that cannot be eliminated
  • provide design information to:
  • othe principal designer (if involved), for inclusion in the pre-construction information and the health and safety file
  • othe client and principal contractor (or the contractor for single contractor projects) to help them comply with their duties, such as ensuring a construction phase plan is prepared
  • communicate, cooperate and coordinate with:
  • oany other designers (including the principal designer) so that all designs are compatible and ensure health and safety, both during the project and beyond
  • oall contractors (including the principal contractor), to take account of their knowledge and experience of building designs

2.4 Risk Assessments

A risk assessment will be completed if the task is deemed to be medium risk, shown as green in the risk matrix or above.

2.5 Method Statements

Method statements are to be completed if a Risk assessment is needed for any tasks that are deemed to be medium risk or above. It is important that the task should be completed as safely as reasonably practical, and has a Risk Assessment final score of 6 or less.

2.6 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)

In order to avoid misunderstanding, the company deem an accident and near-miss to be defined thus:-

Accident:- "any unplanned event that results in personnel injury or damage to property, plant or equipment.

Near-miss:- "an unplanned event which does not cause injury or damage, but could have done so." Examples include: items falling near to personnel, incidents involving vehicles and electrical short-circuits.

All accidents must be entered in the appropriate Accident Book either by the injured person or, if this is not practical, someone else present at the time.

All near-miss must be reported to the Safety Manager.

RIDDOR report is required if:

  • the accident is work-related; and
  • it results in an injury of a type which is reportable (as listed under ‘Types of reportable injuries’).

Types of reportable injuries


All deaths to workers and non-workers must be reported if they arise from a work related accident, including an act of physical violence to a worker. Suicides are not reportable, as the death does not result from a work related accident.

Specified injuries to workers
  • The list of ‘specified injuries’ in RIDDOR 2013 (regulation 4) includes:
  • a fracture, other than to fingers, thumbs and toes;
  • amputation of an arm, hand, finger, thumb, leg, foot or toe;
  • permanent loss of sight or reduction of sight;
  • crush injuries leading to internal organ damage;
  • serious burns (covering more than 10% of the body, or damaging the eyes, respiratory system or other vital organs);
  • scalping’s (separation of skin from the head) which require hospital treatment;
  • unconsciousness caused by head injury or asphyxia;
  • any other injury arising from working in an enclosed space, which leads to hypothermia, heat-induced illness or requires resuscitation or admittance to hospital for more than 24 hours.
Over-seven-day injuries to workers

This is where an employee, or self-employed person, is away from work or unable to perform their normal work duties for more than seven consecutive days (not counting the day of the accident).

Injuries to non-workers

Work related accidents involving members of the public or people who are not at work must be reported if a person is injured, and is taken from the scene of the accident to hospital for treatment to that injury. There is no requirement to establish what hospital treatment was provided, and no need to report incidents where people are taken to hospital purely as a precaution when no injury is apparent. If the accident occurred at a hospital, the report only needs to be made if the injury is a ‘specified injury’ (see above).

How to notify the HSE of a RIDDOR event?

The responsible person must notify the HSE without delay, in accordance with the reporting procedure.

We follow the process set out by the Health & Safety Executive.

We intend to report all reportable Injuries, Diseases and Dangerous Occurrences via the HSE’s online procedure, but the following ways are also available.

Telephone: 0345 300 9923 (opening hours Monday to Friday 8.30 am to 5 pm)


RIDDOR Reports, Health and Safety Executive, Redgrave Court, Merton Road, Bootle, Merseyside L20 7HS

And a report will be sent within 10 days of the incident.

Investigations and Reporting

For accidents resulting in over 7 days incapacitation of a worker, we will notify the HSE within 15 days of the incident, using the appropriate online form.

The Immediate Superior must then: -

  • Note that the accident has occurred.
  • Ensure that the Accident Book has been correctly and fully completed.
  • Immediately pass the Accident Report form to the Safety Manager.

The Safety Manager will then: -

  • Ensure that, where applicable, the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 are met.
  • Complete Part II of the Company Accident Report form, recording the findings of the subsequent investigation.
  • Discuss the accident and the contributory factors with effected parties
  • Report findings to the Director responsible for Health & Safety and, if necessary, instigate any disciplinary proceedings.

The Director responsible for Health & Safety will then: -

Ensure, so far as reasonably practical, that proper action is taken to help prevent the accident being repeated.

  • Investigation of an alleged accident does not necessarily imply that sick pay will be paid.  This will depend on the result of the investigation.
  • The above is simply the administrative procedure.  Clearly it is essential for all concerned to give priority to the safety and welfare of any injured person and anyone else involved.

Reporting Procedure - Visitors / Contractors

Any non-employee who experiences an accident or near-miss incident whilst on the premises must report the incident immediately to the person responsible for his or her premises on site.  If the person responsible is not available, the visitor / contractor must obtain the assistance of a responsible person to ensure that the company procedure is adhered to.

All injuries must be reported in the accident book, however minor.  Visitors and contractors who are unable to enter their account into the book must arrange for another person to make an entry on their behalf. Visitors and contractors should also notify their own employer where applicable.

The Company takes the responsibility for notifying reportable accidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995, therefore the Company’s Safety Manager must be informed immediately.

Damage / Theft

All accidents / incidents which result in the loss or damage of plant, equipment or vehicles but not necessarily personal injury must be recorded on the “Damage or Loss Report Form” and passed to the Safety Manager without delay.

Where this incident results in any injury to a third party the Safety Manager must be informed immediately as it may be necessary to report the incident by telephone to the Health and Safety Executive. Should the Safety Manager not be available, due to annual leave, etc this responsibility will pass to the Production Director.

Safe System of Work

All incidents and near-miss incidents must be reported, however minor.  To achieve this the following procedure should be adopted.

1.            Ensure the appropriate report form is completed and forwarded to the Safety Manager.

2.            Obtain treatment for any injury from a first-aider or the local hospital.

3.            Ensure that the area is made safe and poses no risk to other personnel (except where the accident results in a major injury, in which case the scene should be fenced off and left undisturbed until advised otherwise by the enforcing authority).

4.            Enter details in the accident book.

5.            Inform the injured person's manager (or a responsible person) of the incident.

6.            Keep the company informed of any after-effects, including periods of incapacity for work.

2.7 Health, Safety and Welfare Policy Review

This Health and Safety Policy is a live document, and will be updated as and when needed, and be reviewed every 12 months by the managing director.